Tag Archives: Service excellence

Are you delivering excellent service?

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I too often hear the phrase service excellence used these days when describing technology delivery services, and in most cases there’s no definition of what this actually means.

Service excellence word cloud

Let’s go back to basics then and look at we mean by excellence in this context.  From the Oxford dictionary, we have “The quality of being outstanding or extremely good”.  Another definition is as a quality that people really appreciate, because it’s hard to find, and as being the quality of excelling, of being truly the best at something.

I like this last one – being the best at something and excelling – so going above and beyond the normal expectations, and importantly setting new standards.

It’s this excelling at something that hits the mark for many customers when it comes to service.  Many of the organisations I’ve worked with and for, have been in challenging situations around their customer service, customer experience etc, and one of the focuses for my role there has been to revitalise their approach and work to transform the way they engage with customers, be they internal or external customers.

In this day and age, we’re all consumers (outside of the normal workplace) of goods and services and our expectations have changed significantly over the last few years.  It’s now all about a truly anyhow, anywhere and anytime culture, and this has a huge impact on how organisations need to work and change and adapt.

To add to this challenge, some of the more legacy technology services that we’re delivering – as well as the new innovative solutions an services – just have to work.  Email is a great example.  If your email service is 100% available, 24×7, and can be accessed wherever you are on any device, is this an excellent service or is it just expected?

I read an interesting article a few weeks back, on cio.com, titled “7 Steps to Excellent Service Delivery“, by Phil Weinzimer – do take a look, there are some really good ideas here.

7 steps to excellent service delivery

Phil sets out a 7 step plan that CIOs can use, to improve the delivery of their services to the business, and the core theme is understanding the business objectives better and delivering to meet those.

In summary the 7 steps that Phil’s lists are:

  1. Identify the business and commodity services required by the business units
  2. Identify the key stakeholders and priority for each business service
  3. Build and develop the enterprise list of business services, for each unit
  4. Socialise and communicate across the enterprise
  5. Develop and execute the work plan, and get stakeholder buy-in
  6. Continuously measure the service delivery – and build and use business focused SLAs
  7. Continuously improve – regularly evaluate the service with the stakeholders and users

I really like this approach.  It’s critical as I’ve mentioned to engage more with the business and key stakeholders, and to be able to respond in a very agile manner to their needs!

How does your service measure up?  And what does excellent service mean to you?

 

Should we put up with poor service?

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No!  It’s that simple.  There’s too much of it about and it’s got to stop.  Whether I pay for the service directly or through some strange indirect route, it shouldn’t be rubbish.

As consumers – where there’s no contract or service agreement in place – we often think we have to put up with poor service, because it doesn’t appear there is any other option.  Add outsourcing to this where suddenly the English (in my case) the other person is using can be a challenge, and this can get even worse.

There are many reasons why the service might be poor – even though for me (a true believer in nothing but great service – at home and at work) it goes against everything I’m about – and they include:

  1. Misunderstanding – for either or both parties
  2. Communication problems – related to above
  3. Someone’s had a bad day – it happens to us all but it has wide impacts
  4. Lack of accountability and responsibility – just reading from scripts
  5. Unable to think for themselves – those providing the service (unable = not allowed)

These all happen and we can understand how they can impact service.  And they can be changed and services improved.  But when there’s lack of thinking or planning into how the service will work, or even what service is all about and not having the people with the right attitude in place that’s not right.

Some examples this week of poor service – both from the same company but different people at different times – that I’ve experienced in preparation for starting a new working life up in London and on the lovely London commute are below…

South West Trains – who provide the train services for my commute into London – scored badly twice this week.  And it’s not just me who’s had bad service from them recently.

Having spotted a Twitter handle for South West Trains recently and seen them use it very well, I was impressed and their service looked to be headed in the right direction but no!

On Monday I needed to get a monthly ticket for my journey.  Easy or so I thought.  I headed to the local station at about 11:20am but hit my first hurdle there and was told you can’t put it on your Oyster pass there because they’re not Transport For London (TFL) – who run the London Underground.  Now for non-Londoners this gets complicated now.  Oyster cards are PAYG or stored value tickets for the tube within London but also London travel zones 1-6, which can include trains, if that train company takes part.  Oh the joys of privatisation of the national railways!

But you can use the Oyster card at the local station.  Ok so someone’s not really thought this through.  TFL tickets and South West Train tickets can be used there and provide the same service.  I’m just a customer and just want to travel into London.  I don’t care who owns the route.  That should be transparent to me when it comes to simply buying tickets.  Maybe it’s down to system integration at the back-end.  Poor service example number 1.

Ok – so we now need to go to a local TFL (tube) station.  The image below shows the complexity of London train and tube travel if you didn’t know already…

It’s a big map, there’s lots of stations and some of it is over 100 years old!  But the ticketing should work – the trains do, on the whole.

We now get to the tube station and Mrs. Noble pulls up in the car outside.  In I go now confident that this will work.  Monthly ticket please on my Oyster – “No you can’t get a new one until after 12pm” – Say what?  Why not? – “ATOC rules!” – Huh?  A tweet to South West Trains to see if they can help but no it’s the rules, that’s it.  No reason why.  No understanding, point blank no and no other help.  Example number 2.

Both examples of 4, 5 and 6 in my points above.  They could have dealt with either request very differently and provided the same end result but the customer happier.

  • Example 1 – sorry sir, we’re not able to sell that here and I’m afraid you can’t buy a new one of ours until after 12pm, as it’s new.
  • Example 2 – sorry sir, for new ones you need to wait until after 12pm.  Oh I see it’s nearly 12pm now, let me check and we’ll sort that out for you.

Now I’ve got started I’ve got more examples of bad service to come.  Do take a look at the @My6Percent site – it’s a bit harsh but fair and you can see how bad the service can be!  As a London commuter, I just accept most of it but then that goes back to my first point – I shouldn’t.

Do you put up with bad service?

It’s all about excellent service

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A great post here that talks very nicely about building a culture of service excellence in IT.  Written by Glenn Remoreras – another fellow IT professional – and his blog is well worth a read.

Service excellence in technology is what I’m all about and it brings my passions of great service and the latest technology together.  There are sadly only a few organisations that provide great great service, in or with technology but Glenn’s post nicely gives some ideas as to what it takes to build a culture that can deliver.

Glenn highlights 5 key points, as values or behaviours, that you need to nurture and develop in your organisation to deliver service excellence:

  1. Putting the customer first always
  2. Creating a culture of collaboration and teamwork
  3. Being proactive (versus just reactive)
  4. Continuous learning
  5. Creativity and empowerment – for innovation and change

Great points and they all make a lot of sense.  I’d go even further and say that it’s not just technology services where these are relevant – but any business or organisation who wants to deliver the best service.  And today delivering the best service is what your customers are demanding.  Are you delivering?